ICOEs
In Case Of Emergency Form
No need to break any glass or pull any alarms - just refer to this handy form. We call it the In Case of Emergency (ICOE) because it's most useful in the event that someone has to step in to sub for you, and this will save you the time and necessity of trying to draft a rundown on the fly. It is also handy when the staffing situation changes — the new host can thus be aware of what the previous host had been doing.
All Active events' ICOEs are saved here: triviamafia.com/icoe
Every event on the schedule has its own ICOE. This means, for locations that run multiple events (like Bauhaus Brew Co.) there is an ICOE for each of the Monday and the Wednesday trivia events; or, for Falling Knife Brewing Co. there is one for Trivia Mafia Classic, and one for Initials Game Live.
The main stats for the event are automatically populated when the ICOE is generated at the time that a new event contract is added to the schedule.
The host should fill in additional details and add photos for:
- WiFi details
- ideal arrival time
- parking details
- onsite contacts
- notes on the host tab
- prize details (values, who to get them from, are they awarded for anything other than top places)
- background music — does the host DJ? If so, what kind of music is best?
- sound system setup — photos are so clutch here!
- notes on the overall setup, a rundown on how you run things, vibes — pacing, regular team stuff, what to order
- host phone and preferred way to get in contact if needed
These are Google Docs saved in our company Drive folders, so your edits are automatically saved in the Doc. If you need support with finding, editing, or otherwise dealing with ICOEs, reach out to AV Expert Davis or Host Manager Mary Kate!