Long-Term Schedule Change Form (LTSC)
A Site Wants to Adjust Their Event Long-Term
A site is adjusting their business hours/days open schedule. A site wants to scoot up/back their start time with the seasons. A site feels they may get better attendance due to commonly getting teams to join late. A site wants to move their monthly event to weekly.
Whatever the reason, we want to help the site with what they feel makes their business and our event the most successful and if it's changing the day, start time, or frequency - we're game for it!
Trivia Mafia allows business to change their event day, start time, or frequency anytime after the 8-week trial period has ended with a 2-week lead time to allow us to update public-facing marketing assets (landing page, posters, social media graphics, etc.) and to allow the host to announce the changes to players at least 2 events in advance before the change occurs.
But first...
Some Considerations to Keep in Mind When Changing An Event Long-Term
We May Need to Find a New Host
Hosts are staffed based on their ability to host their scheduled event at the scheduled time and day of the week. Changing the start time, day, or frequency of the event may result in needing to find a new host who can regularly be there in the event that their current host cannot accommodate the change.
In these instances, if a new host is needed, we may recommend waiting to make the change official until a new host is found. Otherwise, the site may have to make due with some filler/sub hosts until then. As a last resort, depending on where the site is located and number of available hosts in the area, a hiatus may be necessary.
Inquire Why They Are Changing to Make Sure It is The Right Move
What is the decision to change based on? As stated in other areas, the success of our site's events are based on regularity and reliability for players to know which night and time they can play week after week to build habits and routines around. If they have a relatively high attendance, it may be worth asking about to ensure they understand the risk of not having that same turnout.
Ensure It Does Not Conflict with Any Other Sites' Events
Depending on the where the site is located and the density of the area around them, there may not be much room for adjustment without conflicting with another site. Now, this in some ways is a good problem to have, but something we want to make sure to look at before allowing a site to change. They may have their particular night and time BECAUSE there was - at the time of their setup and still remains - no other real options available for them to slot in during particular night(s) and time(s).
See "The North Loop" neighborhood in Minneapolis, for example.